Registration
When/where can I register for the conference?
Registration for CUPC 2024 is open now and our early registration will be October 1st, 2024, but we will accept registration up until October 8th. We may be able to offer refunds by contacting us at cupc@phas.ubc.ca.
Do I get a discount for registering early?
There is no discount for early registration, but if you register by October 1st you will be guaranteed a complete merchandise package.
What if I forgot to register? Can I register past October 8th?
Unfortunately, we are not accepting registrations past the due date, so please make sure you register on time!
Travel
How can I get from the airport to UBC?
From Vancouver International Airport to UBC. You can take the Canada Line to Oakridge 41st Avenue and then take the R4 bus at Oakridge-41st Avenue Station @Bay 4
Can I get my travel subsidized?
CUPC 2024 is planning some travel subsidies, stay tuned! There may be individual subsidies available through your post-secondary institution. Contact your department for more details.
If you’re research is related to nuclear physics, reach out to the Canadian Institute for Nuclear Physics (CINP) as they are offering travel awards for CUPC.
Accommodation
Where do I stay?
We recommend that people book a room through West Coast Suites which is located on the UBC Vancouver campus. Otherwise, we recommend booking somewhere in the Point Grey, Kitsilano, or Dunbar regions of Vancouver.
Will my room be subsidized?
We will not subsidize the price of any rooms regardless of early registration.
Can I stay somewhere else?
You can stay wherever you would like to participate in CUPC 2024.
Events
Do I have to attend every event?
You are not obligated to go to all the events, although we highly encourage it.
Student presentations
Can I do both an oral presentation and poster presentation?
It is possible for students to do both an oral and poster presentation If a student would like to present on the same topic for both the poster presentation and oral presentation, select both oral and poster presentation on the forum. If a student would like to present on a different topic for the poster presentation and oral presentation, select both oral and poster presentation on the forum, you will need to submit the forum twice for each topic in that case. The Abstract Submission form has a prompt for a second presentation. We will do our best to accommodate as many presentations as we can, but we will prioritize one per student before allowing a second one.
What should my presentation be about?
In the past, students have given presentations about the work they have done through co-op or research positions. Physics students are often employed by research facilities or are taken on to work with a professor or research group at their university, where they are applying the knowledge they’ve gathered through their studies and learning about experimental physics and its real-world applications. However, students are welcome to present about any area of physics that they happen to be knowledgeable about through personal research/studies.
I want to present about research I will be doing in the Fall 2024 term, but the abstract has a soft deadline in September. What should I do?
CUPC 2024 will be held in late October, so it is possible that students may be able to gather enough information/data from their Fall 2024 research positions to present in time. Students are still welcome to submit an abstract even if the research hasn’t been done yet.
I will only attend CUPC 2024 if I can do a Student Presentation, but registration opens before I will find out if I am presenting. What should I do?
We will do our best to make sure everyone has a chance to present either a poster presentation or an oral presentation. However, we cannot guarantee that everyone will be able to present.
If my abstract is rejected for one presentation style, can it be considered for the other style?
The same criteria is used to judge both, so if your abstract is rejected for one presentation style, it will NOT be considered for the other presentation style. Consider selecting the “Either Oral or Poster Option”.
Other Concerns
Who do I contact if I have accessibility concerns?
If you have any concerns, contact cupc@phas.ubc.ca
I require space to practice my religion, will a space be provided?
The University of British Columbia has multi faith spaces that a volunteer can escort you to. Other spaces will be provided at other locations.
An incident occurred, what do I do?
Either email cupc@phas.ubc.ca or use the CUPC 2024 Discord bot to report the incident.
Where can I find information on the Code of Conduct?
You can find our EDI, Code of Conduct and Guidelines here!
Please email us with any further questions. We will continue to update this FAQ as more questions arise.
