Code of Conduct and Information on Equity, Diversity & Inclusion
The CUPC 2023 team is dedicated to providing a safe and inclusive environment for our delegates, speakers, sponsors, staff and volunteers in order to ensure an enjoyable experience for all conference attendees. We also intend to not just delegate EDI to a single panel but have it interwoven throughout all conference activities. We also acknowledge that at the University of Waterloo much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.
As a delegate at CUPC 2023, you are expected to remain respectful of all individuals and will not discriminate based on gender identity and/or expression, sexual orientation, disability, physical appearance, race, religion, ethnicity, age, level of education, field of education, political affiliation, or any other characteristics.
We will not tolerate harassment of any kind at this conference. Allegations of delegates engaging in harassing behaviour will be taken seriously. Inappropriate behaviour or speech is not acceptable at any of the conference venues, or within the CUPC 2023 Discord Server. This includes keynote lectures, workshops, panels, events and any communications prior to and during the conference.
- It is important to us that we are proactive and not just reactive to student needs. For accommodation regarding hotel stays, please let any organizers know if you need accommodations. For conference accommodations, multifaith spaces will be provided for participants that need a space for religious observances. All routes and buildings will be accessible to those using mobility aids. All this information can be found on our website here. However if you have any concerns or questions, please email firstname.lastname@example.org
Disrespectful & Hateful Behaviour
All participants have the right to a safe and inclusive environment at CUPC 2023.
- Harassment will not be tolerated and will be handled on a case-by-case basis. This process will be handled by our Chair, Vice Chair, Officer of Internal Affairs, and Faculty liaison in order to ensure that due process has occurred. This process will not involve the victim identifying themselves to anyone other than the executives listed above.
- For these purposes, “harassment” includes but is not limited to:
- Deliberate inappropriate or intimidating behaviour and language, unwelcome or offensive jokes or comments, deliberate intimidation, stalking, following, sending or displaying harassive (offensive or inappropriate) photography or recordings, sustained disruption of talks or other events, taking photos of other participants without permission.
- Discriminatory behaviour to any conference attendee based on gender identity and/or expression, sexual orientation, disability, physical appearance, race, religion, ethnicity, age, level of education, field of education, political affiliation, or any other characteristics.
- All hateful behaviour will result in immediate removal from CUPC 2023 without a refund and a ban from future events. This decision may be appealed on a case-by-case basis.
- Sponsors are also subject to the anti-harassment policy. In particular, sponsors should not display any offensive symbols, speech, sexualized images, activities, or other material. Grad and Industry Fair participants and staff should not use sexualized or offensive clothing/uniforms/costumes, or otherwise, create an unwelcoming environment.
- Please limit any disruptive behaviour (loud sounds, chat messages, background noise, phone notifications, etc.) where applicable and possible.
- Repetitive, intentional, disruptive behaviour will not be tolerated.
- Sharing a delegate’s personal information with outside sources is prohibited unless given explicit permission by the delegate themselves.
- CUPC 2023 will not share your private information with anyone outside of the organizing committee without explicit permission this includes photos, recordings, and personal data.
- Delegates are prohibited from recording events. If applicable, the recordings made by the CUPC 2023 organizing committee will be made available to delegates after the conference.
Reporting Harassment or Inappropriate Behaviour
- If a participant violates any of the policies outlined on the EDI & Code of Conduct page, the conference organizers may take any action they deem appropriate, including immediate removal from CUPC 2023 without refund and a ban from future events. This decision may be appealed on a case-by-case basis.
- If you are being harassed or notice that someone else is being harassed, please contact a member of the conference staff immediately. This can be done either by using the reporting bot on our CUPC 2023 discord server or by emailing the executives at email@example.com. All conference participants are valued and the executive team will assist those experiencing harassment to feel safe for the duration of the conference.
As a delegate at CUPC 2023, it is expected that you remain respectful of all peoples, regardless of sexual orientation, race, level of education, field of education, gender identity, gender expression, political affiliation, ability status, nationality, or any other characteristic. CUPC 2023 is an inclusive space that welcomes all. We look forward to meeting October 26th-29th, 2023!
By registering for CUPC 2023, delegates confirm they have read and agree to this code of conduct.